Employees and reemployed retirees can only be enrolled electronically through eSERS, SERS’ secure online system for employers.
Employees and reemployed retirees can only be enrolled electronically through eSERS. Employers must enroll new employees and reemployed retirees with eSERS by using the:
All new employees also must complete a federal form, SSA-1945.
As an employer, you are responsible for the timely and accurate submission of enrollment information. The individual’s account is established only when the documentation is accepted by SERS.
You will not be able to submit contribution reporting for the individual until an enrollment is uploaded or manually entered into eSERS.
If you are not registered with eSERS, contact the Employer Web Administrator (EWA) for your school district. Your EWA is able to grant you access to eSERS.
If you have questions, call Employer Services at 877-213-0861 or email us at employerservices@ohsers.org.
If you are unsure whether an employee has already been enrolled, use the Employer Reporting Detail Lookup application in eSERS.
You can search by:
If the employee has already been enrolled, the enrollment information will appear in the Search Results panel.
If no results appear, first verify that the Social Security number was entered correctly. If the information is correct and no record is found, proceed with enrolling the employee.
If you discover that an enrollment was entered incorrectly, do not submit a new enrollment. Instead, contact Employer Services for assistance so the existing record can be corrected.
Federal regulations require employers to submit the Statement Concerning Your Employment in a Job Not Covered by Social Security (SSA-1945) form. This form explains how public employment may affect an employee’s Social Security benefits.
Once signed by the employee, you must submit a copy to SERS. The SSA-1945 form may be submitted using one of the following methods:
For security reasons, please do not email the SSA-1945 form.
If you have questions about your employer responsibilities or need assistance with eSERS, contact Employer Services at 1-877-213-0861.
