Annual Processes

Each fiscal year, employers receive notifications regarding the annual surcharge, Employer Statements, and salary estimates for Foundation Program participants. Exact due dates are posted on eSERS and communicated through the Employer Bulletin or Special Notice.

Annual Processes Timeline

Early Spring

Salary Estimates — Foundation-participating districts receive notice to enter Salary Estimates in eSERS.

• The estimate is due within 30 days
• If no estimate is submitted, Employer Services adds 3% to the prior year’s estimate

Late Spring

Foundation Deduction Notice — Foundation-participating districts receive the notice in eSERS. They have two weeks to make adjustments before SERS certifies amounts to the Ohio Department of Education and Workforce (DEW).

Early Summer

Fiscal Year End

• The SERS fiscal year ends on June 30

Mid-Summer

Annual Employer Statement — The district’s Annual Employer Statement for the previous fiscal year:

• Is posted on eSERS
• Reflects an amount due to SERS
• Has a payment due within 30 days

Employer Statements are NOT paid through the Foundation Program.

Surcharge Notice — Surcharge calculations are posted on eSERS. Payment is due within 30 days unless collected through the Foundation Program.